Stop Losing $40K–$90K Every Month to Missed Calls
Answer every call. Book every appointment. Never miss revenue — 24/7.
- ROI Tool
Revenue Loss Calculator
Discover how much your practice loses every year from missed calls
Your Annual Revenue Loss
Based on your current missed call rate
How We Calculate This
- Based on industry-standard missed call rates for med spas (30-35%)
- Average patient lifetime value ranges from $500-$5,000
- Calculation: Missed Calls × Conversion Rate × Patient Value × Days × 12 months
- Conservative estimates - actual losses may be higher with repeat visits
- Challenges
Your Practice Loses $480,000–$1,080,000 Yearly on Calls That Go Unanswered
Your current phone system is costing you more than you realize.
30-35% of Calls Go Unanswered
The average med spa misses 5-10 calls per day. Each missed call is a potential $500-$5,000 customer lost.
Staff Overwhelmed by Phone Duty
Your estheticians spend 2-3 hours daily on phone calls. That's time NOT spent on high-margin treatments.
High No-Show Rate
Without instant confirmation, 20-30% of booked appointments don't show up. That's $1,000-$3,000 in lost revenue per week.
Inconsistent Booking Process
Manual scheduling = human errors, double bookings, and frustrated customers who call competitors instead.
After-Hours Calls Go Nowhere
Your competitors ARE answering calls at night. You're losing business while you sleep.
Callers Wait on Hold or Get Voicemail
Long wait times and voicemail menus = customers hang up and book with your competitors in 30 seconds.
- How it works
A Digital Front Desk That Works While Your Team Focuses on In-Office Patients
01.Books directly into Zenoti, Boulevard, Dentrix
Sees your real-time calendar, schedules appointments, sends confirmations—no manual entry needed.
02. Answers in under 1 second, 24/7
Nights, weekends, lunch breaks—never lose an impulse booking from Instagram at 10 PM again.
03. Speaks your brand, knows your services
Trained on your procedures, pricing policies, and tone. Sounds premium, not robotic.
04. Collects deposits to eliminate no-shows
Securely processes payment confirmations via text, cutting cancellations by up to 80%.
Our voice AI doesn’t replace your staff—it handles the overflow so they can give VIP attention to people standing in front of them.
- Pricing
10x Cheaper Than a Call Center 20x Smarter Than a Phone Tree
Unlike generic answering services that ask patients to “leave a message,” our AI completes the booking conversation on the spot—just like your best front desk person would.
| Feature | In-House Staff | Call Center | Our AI Assistant |
|---|---|---|---|
| Monthly Cost | $4,000+ | $2,000–$5,000 | $500–$1,200 |
| Availability | 40 hrs/week | 24/7 (delays) | 24/7 instant |
| Concurrent Calls | 1 at a time | Long holds | Unlimited |
| Product Knowledge | Deep (varies) | Surface-level | Custom-trained |
| Calendar Access | Full access | Email only | Real-time EMR sync |
- Security
HIPAA-Compliant from Day One —Your Patients' Data Stays Protected
We're not just another chatbot. Every conversation is encrypted end-to-end, complies with HIPAA regulations, and comes with a signed BAA (Business Associate Agreement) so you're legally covered.
No medical advice given
AI handles scheduling only, always refers clinical questions to your doctors
- Demo
Test the AI Receptionist in Real-Time Enter your details below — you’ll receive a real-time AI call or SMS showing how it works.
Enter your details below — you’ll receive a real-time AI call showing how it works.
- Success Stories
Clients Recover $20,000–$50,000 in Previously Lost Revenue Within 90 Days
- Results
Med Spas Using AI Receptionists See Measurable Impact Within 30 Days
Industry data from 50+ medical spas using voice AI technology across Texas, Florida, Arizona, and North Carolina
*Based on aggregated data from 2024-2025 Med Spa AI Adoption Study
Calculate Your Revenue LossFrom Setup to Your First AI-Booked Appointment in Under 2 Weeks
No IT team needed. No months of training. We handle the heavy lifting.
Week 1: Setup & Integration
We connect to your practice management software (Zenoti, Boulevard, Dentrix, etc.) and train the AI on your services, hours, and policies.
Week 2: Go Live
Your AI assistant starts answering overflow calls and after-hours inquiries while you monitor performance.
Ongoing: Optimize & Scale
Review call transcripts, adjust scripts, and watch your booking rate climb. Add locations or specialties anytime
Customer Support
Dedicated account manager + 24/7 technical support included.
- Timeline
Try It Risk-Free — If You Don't See ROI in 60 Days, We'll Refund Your Setup Fee
We're confident you'll recover the cost with just 2–3 saved patients. But if our AI doesn't capture at least 10 qualified appointments in your first 60 days, we'll return your initial investment.
Free Revenue Loss Calculator + Strategy Call
Enter your average patient value and call volume to discover your annual losses from missed calls. Then book a 15-minute demo to see how AI can plug that leak.
- FAQ
Common Questions About AI Receptionists for Med Spas
Everything you need to know about implementing SimplifyOps in your practice
How does the AI integrate with my practice management software?
SimplifyOps integrates directly with leading med spa platforms including Zenoti, Boulevard, Dentrix, Symplast, and PatientNow through secure API connections. The AI accesses your real-time calendar to check availability, book appointments, send confirmations, and update patient records—all without manual data entry. Setup typically takes 3-5 business days with our technical team handling the entire integration process.
What happens if the AI can't answer a question?
The AI is trained on your specific services, pricing, policies, and procedures. For clinical questions or complex situations beyond its scope, it seamlessly transfers the call to your front desk staff with full conversation context. You maintain complete control and can take over any call at any time. The AI handles 95%+ of routine scheduling and inquiry calls, escalating only when necessary.
Is this HIPAA compliant?
Yes, SimplifyOps is fully HIPAA compliant from day one. Every conversation is encrypted end-to-end, all patient data is stored on HIPAA-compliant servers, and we provide a signed Business Associate Agreement (BAA) as part of your setup. The AI handles only scheduling information and never provides medical advice—all clinical questions are automatically transferred to your licensed staff. We maintain comprehensive audit trails and access logs for complete transparency.
How long does setup take?
Most practices are live within 2 weeks:
**Week 1 (3-5 days):** Our team connects to your EMR system, imports your service menu, hours, and policies, and trains the AI on your brand voice and procedures.
**Week 2 (2-3 days):** We run test calls with your team, make adjustments based on feedback, and gradually transition live calls to the AI while monitoring performance.
No IT team needed on your end—we handle the technical heavy lifting.
Can patients tell it's AI?
Most patients don’t realize they’re speaking with AI. SimplifyOps uses advanced voice technology that sounds natural, understands context, handles interruptions, and even adapts to accents and speech patterns. The AI is trained to sound professional yet warm—matching your brand’s tone. In post-call surveys, 92% of patients rated their experience as “excellent” without knowing it was AI-powered.
What if I want to cancel?
We offer month-to-month contracts with no long-term commitment. You can cancel anytime with 30 days’ notice. If you’re not satisfied within the first 60 days and we haven’t captured at least 10 qualified appointments, we’ll refund your setup fee—no questions asked. We’re confident you’ll see ROI within the first month, but we don’t lock you into multi-year agreements.
Does the AI handle payment collection and deposits?
Yes. SimplifyOps can securely collect deposits to reduce no-shows. After booking an appointment, the AI sends an automated SMS with a secure payment link for deposit confirmation. The system integrates with major payment processors and your existing merchant account. All payment data is encrypted and PCI-DSS compliant. Practices using our deposit feature see no-show rates drop from 25-30% to under 8%.
How much does SimplifyOps cost?
Pricing ranges from $500-$1,200 per month depending on call volume and features:
**Starter:** $500-800/mo – Up to 500 calls/month, single location, basic integrations
**Professional:** $800-1,200/mo – Unlimited calls, multi-location support, advanced features
**Enterprise:** Custom pricing – White-label options, dedicated account manager, custom AI training
All plans include 24/7 technical support, HIPAA compliance, and free software updates. Most practices recover the monthly cost by capturing just 2-3 missed appointments. [Book a demo to get a custom quote based on your practice size](#calculator)
What about after-hours and weekend calls?
The AI works 24/7/365—including nights, weekends, and holidays. This is where practices see the biggest revenue impact. Instagram DMs at 11 PM convert to booked appointments by morning. Patients calling after hours get instant answers instead of voicemail. On average, practices capture 40% more bookings from after-hours inquiries compared to traditional voicemail systems.
How do I monitor the AI's performance?
You get access to a real-time dashboard showing:
– Call volume and answer rates
– Booking conversion metrics
– Revenue captured from missed calls
– Full call transcripts and recordings
– Patient satisfaction scores
You can review any conversation, adjust scripts, and train the AI on new services or policies. Our customer success team provides weekly performance reports and optimization recommendations during your first 90 days.
What languages does the AI support?
Currently, SimplifyOps supports English and Spanish. Bilingual support is included in all plans at no extra cost—critical for practices in Texas, Florida, Arizona, and California with large Spanish-speaking patient populations.
Can the AI handle multiple locations?
Yes. The AI can manage calendars across multiple locations, directing patients to the nearest or preferred spa. It handles location-specific pricing, services, and hours automatically. Multi-location practices pay a single monthly fee regardless of how many offices you operate.
What if my staff is worried about being replaced?
The AI doesn’t replace your team—it handles overflow and after-hours calls so your staff can focus on in-person patient care. Practices report that front desk staff spend 3+ hours less per day on the phone, freeing them to upsell treatments, handle walk-ins, and improve the in-spa experience. Think of it as adding a virtual team member who works the night shift.
Do you offer a free trial?
We offer a 14-day risk-free demo period where you can test the AI with live calls while your team monitors performance. If you’re not satisfied, you can cancel before the first month ends with no charges. Most practices see measurable results (captured appointments, reduced hold times) within the first week.
How does billing work?
Simple monthly subscription billed via credit card or ACH. No hidden fees, no per-call charges, no setup fees (except for custom integrations). Your first invoice includes the current month plus a one-time onboarding fee ($500-1,500 depending on complexity). Month-to-month thereafter. Cancel anytime with 30 days’ notice.
Your AI Receptionist is Calling
Experience SimplifyOpsCo’s live voice agent. Enter your phone and get an instant demo showing how we handle appointments for dental clinics and med spas.